Access to Restricted Documents
Access to information legislation means that access to certain records which include personal and/or sensitive information is restricted. Some of our collections are also restricted due to conditions stipulated by the depositor.
The following closure periods apply;
| Court Records (Ref: CC or CCD, PS or PSD, QS or QSD/SR, QSD/SF, QSD/SO) Including adult and juvenile court registers, quarter sessions rolls, case files, order books, minute books | 75-100 years Records relating to children are restricted for 100 years. Records relating to adults are restricted for 75 years. |
| Adoption Records and records of children’s homes (Ref: C/CH or CD/CH) Including juvenile court registers and admissions to children’s homes | 100 years |
| Licensing Records (Ref: C/LIC or CD/LIC) | 75 years |
| Coroner’s Inquests (Ref: CR or CRD) Including inquest files. | 75 years |
| School records (Ref: E or ED) Including log books, admission/attendance registers, punishment books and minute books | 75-100 years |
| Hospital records (Ref: H or HD) Including personal and/or medical records only. | 75-100 years Patient Records: 100 years from the last entry date Staff records: 75 years from the last entry date |
| Constabulary records (Ref: FP, GP, NP, NPA or DPD) Including description books of police officers and criminals | 75 years from last entry date |
| Poor Law records (Ref: G or GD, PA or CD/PA) Including workhouse admission/discharge registers, registers of inmates, registers of births and maternity registers. | 75 – 100 years Records relating to children are restricted for 100 years. Records relating to adults are restricted for 75 years. |
| Charity Commission Accounts (Ref: CA or CAD) | 100 years |
| Private Deposits | Access restrictions vary, please see catalogue for further details |