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Access to Restricted Documents

Access to information legislation means that access to certain records which include personal and/or sensitive information is restricted. Some of our collections are also restricted due to conditions stipulated by the depositor.

The following closure periods apply;

Court Records

(Ref: CC or CCD, PS or PSD, QS or QSD/SR, QSD/SF, QSD/SO)
Including adult and juvenile court registers, quarter sessions rolls, case files, order books, minute books
75-100 years

Records relating to children are restricted for 100 years.
Records relating to adults are restricted for 75 years.

Adoption Records and records of children’s homes

(Ref: C/CH or CD/CH)
Including juvenile court registers and admissions to children’s homes
100 years





Licensing Records

(Ref: C/LIC or CD/LIC)
75 years

Coroner’s Inquests

(Ref: CR or CRD)
Including inquest files.
75 years


School records

(Ref: E or ED)
Including log books, admission/attendance registers, punishment books and minute books
75-100 years





Hospital records

(Ref: H or HD)
Including personal and/or medical records only.
75-100 years

Patient Records: 100 years from the last entry date
Staff records: 75 years from the last entry date
Constabulary records

(Ref: FP, GP, NP, NPA or DPD)
Including description books of police officers and criminals
75 years from last entry date



Poor Law records

(Ref: G or GD, PA or CD/PA)
Including workhouse admission/discharge registers, registers of inmates, registers of births and maternity registers.
75 – 100 years

Records relating to children are restricted for 100 years.
Records relating to adults are restricted for 75 years.
Charity Commission Accounts

(Ref: CA or CAD)
100 years

Private Deposits
Access restrictions vary, please see catalogue for further details